SmartScan by Nooko AI

Turn delivery receipts into structured product data

SmartScan reads supplier delivery receipts and helps your team extract product names, supplier references, quantities, units, pack sizes, and prices. Review the result, validate the data, then export it or send it to your connected systems.

Scan › Validate › Export › Connect

See how it works
Supplier delivery receipt being scanned into structured product data

Delivery receipts contain valuable data. But too much of it stays on paper.

Every delivery receipt includes information your purchasing, product, and food-cost teams need. When this data is typed manually, it takes time, creates errors, and slows down product price updates, recipe costing, reporting, and system synchronization.

  • Supplier prices change frequently
  • Delivery documents arrive on paper, as images, or as PDF files
  • Product names, units, pack sizes, and prices must often be retyped
  • Manual work creates delays and data inconsistencies
  • Food cost and purchasing decisions depend on reliable product data

From receipt to usable data in a controlled workflow

SmartScan workflow from receipt scanning to validated data export
1
Scan or upload

Upload a supplier delivery receipt, PDF, or image, or scan the document directly from Nooko.

2
Extract product information

SmartScan identifies useful data such as product names, quantities, units, pack sizes, supplier references, and prices.

3
Review and validate

Your team checks the extracted data, corrects it if needed, and confirms what should be used.

4
Export or sync

Validated data can be exported as Excel or JSON, sent through an API, or synchronized with connected foodservice systems.

Use the data wherever your team needs it

SmartScan is not limited to one software environment. Once the receipt data has been extracted and validated, it can be reused in the format or system that fits your workflow.

SmartScan data exported to spreadsheet, JSON, API, and connected systems
Excel export

Export validated delivery receipt data into spreadsheets for purchasing, price review, supplier follow-up, or internal reporting.

JSON export

Use structured JSON data for technical workflows, data pipelines, and custom integrations.

API connection

Send validated data to your own systems through an API-based workflow.

Connected software

Connect SmartScan with compatible foodservice systems, including CALCMENU Web and CalcMenu Cloud, depending on your setup.

Less manual entry. More useful purchasing data.

Purchasing manager reviewing extracted supplier product data
Save time on repetitive work

Reduce the manual typing of supplier receipt data and let your team focus on review and decision-making.

Improve data consistency

Structure delivery receipt data in a more consistent format across suppliers, documents, and teams.

Update prices faster

Make supplier price changes easier to review and prepare for export or synchronization.

Create product records more easily

Use extracted receipt information as a starting point for product creation or product enrichment.

Support food cost control

Reliable product and price data helps recipe costing, purchasing analysis, and margin control.

Keep users in control

SmartScan assists your team, but users validate the data before it is exported or sent to connected systems.

Built for teams that handle supplier documents every day

Restaurants and hotel groups
Review supplier prices and product updates across outlets, menus, and purchasing workflows.
Central kitchens and caterers
Process frequent deliveries and supplier documents with less manual administration.
Schools, hospitals, and nursing homes
Support reliable purchasing data and food cost control in high-volume foodservice operations.
Food production and multi-site teams
Standardize delivery receipt data across locations, suppliers, and internal systems.
Purchasing and finance teams
Prepare cleaner supplier data for reporting, reconciliation, price tracking, and analysis.
User validating extracted delivery receipt data before export
Trust and control

AI assistance with human validation

SmartScan is designed to speed up product data work, not remove control from your team. Extracted information should always be reviewed and validated before it is exported or synchronized. This keeps your data reliable while reducing repetitive manual work.

  • Review every extracted item before it moves forward
  • Correct product names, quantities, or prices if needed
  • Confirm the data before export or synchronization
Optional integration

Optional connection with CALCMENU

For teams using CALCMENU Web or CalcMenu Cloud, SmartScan can be configured to support product creation and product price updates after validation. CALCMENU is one possible destination for SmartScan data, alongside Excel, JSON, API, and other connected workflows.

  • Use SmartScan data to support product creation
  • Prepare supplier price updates for CALCMENU Web or CalcMenu Cloud
  • Validate extracted data before updating product information
  • Connect Nooko AI with existing recipe and costing workflows

SmartScan FAQ

SmartScan is a Nooko AI feature that helps extract structured product and price data from supplier delivery receipts.

No. SmartScan can be used independently. Validated data can be exported as Excel or JSON, sent through an API, or connected to supported systems. CALCMENU Web and CalcMenu Cloud are optional integration destinations.

SmartScan is designed for supplier delivery receipts. Depending on the setup and document quality, it can also help extract useful information from similar purchasing documents.

Yes. SmartScan can export validated delivery receipt data to Excel for purchasing, reporting, and internal review workflows.

Yes. Validated data can be made available as structured JSON or sent through an API-based workflow, depending on the implementation.

SmartScan helps extract and prepare data, but the recommended workflow is to review and validate the information before exporting it or synchronizing it with another system.

SmartScan can help identify product information from delivery receipts and use it as a starting point for creating new product records in a connected workflow.

Contact us with a few example delivery receipts. We can help you test extraction quality, review the workflow, and discuss the best export or integration option for your team.

Ready to unlock the data in your delivery receipts?

Send us a few example receipts and see how SmartScan can turn supplier documents into validated, structured data for your purchasing and foodservice workflows.